APRIL 11, 2024
OUTLINE PLAN OF ACTION
CLIENT- GLOBAL FASHION COLLECTIVE
PROJECT -LOCATION SCOUTING – SECURE LOCATION FOR FASHION SHOW
DATES NEEDED – 2 FULL DAYS – SEPTEMBER 7, 8, 2024
BUDGET FOR BOTH DAYS -35,000.00
GREETINGS EVERYONE,
WE HAVE HAD A CHANCE TO WRAP OUR BRAIN AROUND A PLAN OF ACTION TO BETTER ASSIST GFC IN IT’S SEARCH FOR A VENUE FOR YOUR FASHION WEEK PRODUCTIONS.
PER OUR CONVERSATION WE ARE VERY CONNECTED TO MANY VENUES OUR LAST VENUE WAS 40K SQUARE FEET AND WAS A TOTAL RAW SPACE THAT WE BUILT OUT.
THE BUDGETS YOU PROVIDED IS IN LINE WITH MOST OF THE VENUS WE HAVE IN MIND.
CARLTON MENTIONED THAT YOU MIGHT NEED ASSISTANCE IN OTHER AREAS WITH YOUR PRODUCTION AS WELL.THAT HELPING SECURING A VENUE WOULD BE HELPFUL AND THAT MIGHT LEAD INTO WORKING WITH YOU FURTHER ON THE PROJECT. HE DIDN’T SAY THAT THIS WAS YOUR METHOD HE JUST RECOMMENDED THAT MIGHT HELP. UNFORTUNATELY WE DO NOT AUDITION FOR PROJECTS OR TO GAIN A PROJECT WITH A CLIENT. LOCATION SECURING TAKES A LOT OF TIME AND EFFORT. ITS A JOB LOL. SO WE WOULD NEED TO BE COMPENSATED FOR SCOUTING AND SECURING VENUE. WE MUST ALL AGREE THATS ITS WORK AT THE BEGINNING OF THE DAY. NOT SAYING THAT YOU WANTED THE SERVICE COMPED BUT JUST GETTING THE AWKWARDNESS OF TALKING ABOUT MONEY OUT THE WAY.
WE DIDN’T DISCUSS RATES OR BUDGETS WITH YOU. NORMALLY IT SHOULD BE 10% OF VENUE COST. HOWEVER WHAT IS YOUR BUDGET FOR SCOUTING & SECURING VENUE? ONCE AN AGREEMENT IS MADE WE WILL REQUIRE 50% NON REFUNDABLE DEPOSIT UPFRONT IN ORDER TO MOVE FORWARD. ONCE VENUE IS AGREED UPON WE WOULD NEED BALANCE PAID BEFORE GFC GOES TO CONTRACT WITH VENUE.
WE NORMALLY PRODUCE THE ENTIRE EVENT AND THE VENUE IS PART OF THE PACKAGING. HOWEVER WE UNDERSTAND YOU HAVE YOUR OWN PRODUCTION TEAM. WE ARE HAPPY TO ASSIST GFC IN SECURING A VENUE. IF YOU SHOULD NEED ANY OF OUR OTHER SERVICES THEN WE WLL CROSS THAT BRIDGE THEN.
BELOW ARE SOME BULLET POINTS OF HOW WE WOULD LIKE TO MOVE FORWARD. WE ARE ALSO INCLUDING A LINK TO OUR EPK. WHICH IS BEING UPDATED HOWEVER ITS A LOT THERE TO BETTER GAUGE WHAT WE OFFER.
MCSC RESPONSIBILITIES
*PLEASE KEEP IN MIND SOME VENUES ARE RAW AND YOU WILL HAVE TO SECURE LIGHTING ETC. THE CLIENT WILL BE RESPONSIBLE FOR BUILD OUT, SEATING, RACKS, BACKSTAGE MATERIALS, COI , LIABILITY INSURANCE ETC. EACH VENUE IS DIFFERENT.
* 1 WILL SCOUT VENUES THAT HAS AN OCCUPANCY OF NO LESS THEN 300 SEATED
* 2 WILL ONLY SCOUT VENUES THAT WILL WORK WITH RATES PROVIDED 35K FOR BOTH NIGHTS. IF THE RATES ARE HIGHER WILL PRESENT TO CLIENT.WE ARE SURE WE CAN FIND VENUE FOR RATES PROVIDED.
* 3 WILL SOURCE AT LEAST 6 VENUES FOR CLIENT TO VIEW. WE THINK THATS SUFFICIENT AS WE ARE VERY CONNECTED, IF MORE VENUES ARE NEEDED WE WILL CROSS THE ROAD THEN HOWEVER 6 ISA NICE START.
* 4 WILL PUT TOGETHER PRESENTATION OF IMAGES AND VIDEOS FOR CLIENT TO VIEWS TO CHOOSE THE RIGHT VENUE.
* 5 WILL SET UP WALK THROUGHS WITH CLIENTS REPRESENTATIVE TO VIEW VENUES THAT CLIENT IS INTERESTED IN.
* 6 MCSC WILL FLESH OUT CONTRACT AND SECURE THE BEST DEAL AS POSSIBLE FOR CLIENT.
* 7 ONCE VENUE IS SECURED, AGREED UPON & CONTRACT IS SIGNED. MCSC WILL EXIT PROJECT THEN CLIENT WILL PROCEED WITH PROJECT WITH NO FURTHER RESPONSIBILITIES OF PROJECT FROM MCSC.
QUESTIONS
* 1 ARE YOU HAVING AFTER PARTY IN VENUE AT THE END OF THE SEASON AND SHOWING ?
* 2. LIQUOR OR FOOD WILL YOU HAVE IT THERE?
* 3. VENDORS WILL ALL NEED COI
* 4. YOU WILL NEED LIABILITY INSURANCE
* 5. WHO IS DOING YOUR PRODUCTION ?
* 6. CAN YOU ALSO SEND US A 1 SHEET ON THE COMPANY AND ANY PRESS COVERAGE YOU MIGHT HAVE.
WE THINK THIS COVERS IT ALL IF YOU SHOULD HAVE ANY QUESTIONS OR CONCERNS PLEASE DO NOT HESITATE TO CAL OR EMAIL ME. IF YOU AGREE TO TERMS AND ONCE DEPOSIT IS SECURED WE WIL, COMMENCE TO START WHICH WE WOULD LIKE TO GET STARTED AS YOU KNOW SECURING THE RIGHT SPACE IS KEY IN PRODUCING A GREAT SHOW.
THANK YOU WE LOOK FORWARD TO HEARING FROM YOU.
KINDEST,
MYKEL C. SMITH
